A CLOSER LOOK AT THE DELIVERABLES
Useful tools
Clearer decisions
See how a supplier comparison and a renewal tracker make the detail easier to act on. Change the assumptions, explore the questions and download the examples.
01 / SUPPLIER COMPARISON
The first quote is
only the beginning
Both fictional proposals cover the same core deliverable. Supplier A starts lower. Supplier B includes an allowance for additional work. Move the slider to compare the modelled costs.
SUPPLIER A
£4,800 base fee
£120 per additional hour
SUPPLIER B
£5,300 base fee
8 additional hours included, then £95/hour
Supplier B is £220 lower on these assumptions.
| Question | Supplier A | Supplier B |
|---|---|---|
| Core deliverable | Analysis report and one review round | Analysis report and one review round |
| Additional work | All additional hours charged at £120 | First 8 hours included; £95/hour after that |
| Change approval | Confirm named approver and written change process | Confirm named approver and written change process |
| Rights & responsibilities | Clarify deliverable rights and operational responsibilities | Clarify deliverable rights and operational responsibilities |
| Costs outside the model | VAT and any third-party costs | VAT and any third-party costs |
The model assumes equivalent core scope and the same additional work requirement. Hours are illustrative, not a forecast. Contract terms, scientific suitability and quality requirements need their own review before a decision.
What needs clarifying?
Is the included allowance written into the proposal? What counts as a change? Who can approve extra work, and are third-party costs passed through?
What would I deliver?
A comparison grounded in your actual proposals, with assumptions, commercial questions and a prioritised issues log you can take back to suppliers.
02 / CONTRACT RENEWALS
Make the next
decision visible
A renewal date is only part of the picture. The tracker also makes the notice deadline, responsible person and current priority visible. Change the review date to see the status update.
For this demonstration, notice falls a specified number of calendar days before renewal. Actual agreements can define different triggers and notice rules.
| Contract & owner | Renewal date | Notice deadline | Status at review date |
|---|---|---|---|
| Research softwareOwner: Operations lead | 90 calendar days’ notice | Notice due within 30 days | |
| Laboratory servicesOwner: Project lead | 60 calendar days’ notice | Scheduled | |
| Research data accessOwner: Finance lead | 30 calendar days’ notice | Notice deadline passed |
One notice deadline has passed; one is due within 30 days.
What action follows?
The owner confirms whether to renew, renegotiate or escalate. A passed notice date prompts a review of the actual agreement and available options.
What would I deliver?
A register based on your agreements, with verified dates, named responsibilities and an agreed review process your team can maintain.